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Legalisation of documents

Legalisations

The legalisation of a Pakistani official document means generally that this document can be used for official purposes in the Netherlands. However, this legalisation only means the certification of the signature(s) of the issuing authorities. A legalisation does not imply the official recognition of the contents of the document. The authorities in the Netherlands will decide if they accept the legalised document.
List of accepted Pakistani documents for legalisation:

  • Birth certificate

  • Marriage certificate
  • Death certificate
Divorce certificate

  • Unmarried certificate
  • Deed of adoption
  • Deed of acknowledgement of paternity
  • Waiver of Nationality/ Renunciation certificate

  • Proof of living certificate
  • Notary statement for property

  • Notary statement for business contracts

Before documents can be legalised by the embassy, they must have been legalised by the Pakistan Ministry of Foreign Affairs. When this has been done requests for legalization can be submitted at the Embassy in Islamabad as follows:

  • At the counter of the consular section after making an appointment.
  • By mail to the Ministry of Foreign Affairs in The Hague (only for Dutch Nationals living in the Netherlands).  A money transfer of the relevant fee to the bank account of the Ministry should be done before the documents can be legalised. The whole procedure will take approximately 4 weeks.
  • 
Via the honorary consul in Karachi; only Dutch passport holders who apply for a new passport, for which legalised documents are required, can submit their  documents for legalisation through the Honorary Consul in Karachi.

Original (Urdu) documents can only be legalised in combination with a translation. For every single document, the original (Urdu) as well as translation, a handling fee is required.

Requirements:
  • A copy of the passport or ID card of the applicant. If this is a child then a copy of the passport of the parents.
  • The original document for legalisation, legalized (with a stamp and signature) by the Ministry of Foreign Affairs in Pakistan + 2 copies.
  • In the case of a student: The original acceptance letter + 2 copies from the university
  • The date on which the document (extract) was issued should be within the last six months. If this is not the case you will need a new extract from the relevant authorities.
  • A Marriage or divorce certificate should not be older than 6 months

  • Most legalised documents do have a maximum validity of 6 months.

Documents cannot be legalised twice even though they are original. If you need another of the same document to be legalised as well you should request your union council to issue an extract or statement to confirm the original document, and have this legalised at the embassy.
In the case the applicant lost the original Nikah Nama, a certified true copy issued by the union council is requested for legalisation.
In the case of an ‘unmarried certificate’ only a certificate issued by the Nazim can be legalised.
Legalization fees will be charged for each document. This also accounts for the (official) English translation of the Urdu document(s) to be legalised.

The English translation of a document should be equivalent to the original. It is the responsibility of the applicant to check the translation before submitting it for legalisation.

Any fee which has been paid is non-refundable. In the case of re-legalisation the applicant has to pay again.
Information requested from the applicant:

The applicant should give a clear indication on the purpose of the document to be legalised. In the case of re-legalisation the applicant should indicate details, including the number, of the previous legalisation.

For more information send an email to isl-leg@minbuza.nl


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